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Conference on Systems Engineering Research 2013

Addressing Societal Challenges with Next-Generation Systems!

Paper Submission Process

Paper Submission Timeline
Abstract submission deadline September 1st, 2012 
October 1st, 2012 
Draft paper submission deadline [template] October 1st, 2012
October 8th, 2012 
Review deadline November 5th, 2012
Review process complete November 12th, 2012
Notification of acceptance to authors November 26th, 2012
Submission of copyright form December 1st, 2012
Submission of final paper December 15th, 2012
Authors must be registered for conference or paper will be withdrawn. December 31st, 2012
Proceedings ready for publication January 15th, 2013
Conference date March 20th, 2013

Abstract Submission Process

Authors are requested to submit an abstract of 200 words or less. Deadline for submission is September 1, 2012 October 1, 2012.

There are 4 basic steps to submitting your abstracts:

  1. Abstract Preparation: Prepare the Abstract content
  2. Author Registration: Register a "lead author" with EDAS
  3. Change Password Credentials in EDAS
  4. Abstract Submission: Submit abstract at https://edas.info/12479. This is a unique site with EDAS for the CSER 2013 Conference.
    1. Provide paper title and content of abstract
    2. Select topic with which your paper corresponds
    3. Submit
    4. Add primary author name – click on paper number link

One may be listed as a co-author on any number of papers.  Please note, though, that an author may have at most two of these papers presented at the conference with one registration.  Any additional papers will require a co-author to register.

Step 1: Abstract Preparation

A short abstract (200 words maximum) should open the paper. The purposes of an abstract are:

  1. to give a clear indication of the objective, scope, and results of the paper so that readers may determine whether the full text will be of particular interest to them;
  2. to provide key words and phrases for indexing, abstracting, and retrieval purposes.

The abstract should not attempt to condense the whole subject matter into a few words for quick reading.

Step 2: Author Registration

Each lead author must be registered with the EDAS web site.  To register, visit the EDAS web site and establish an account with a username and password. The lead author then logs in to the EDAS system to actually submit the abstract, and later, the paper via the following steps:

  1. Visit https://edas.info/12479 and click the Create a New Account button.
  2. Create your profile. Only the five fields with the red asterisk are required. These fields are first & last name, affiliation (company or organization), country, e-mail address, and status. When the fields are filled in, check the Privacy Policies box and click the Add Person button.
    Note: if you select USA as the country, you will get a message asking for your state.
  3. You will receive an e-mail containing your password. Your e-mail address and the given password must later be used to access the system during the following steps, so be careful to remember it.

Step 3: Change Password Credentials

You can then return to the EDAS log-in page and change your assigned password to one that is easier to remember. To do this, click on the My Profile tab, and then click on change your password. Be sure to record your user name, password and ID number for later reference.

Step 4: Abstract Submission

Please login at https://edas.info/N12479and follow the steps below:

  1. Type in the title of the paper in the block and enter your abstract in the appropriate field. Then select the topic area(s) your paper falls under.
  2. Click the Submit button.
  3. You should see a large green check mark and a statement that "the paper was registered". Add primary paper author and then click on the paper number link.
  4. Almost immediately you will receive a confirmation email that contains a link you will use to submit your paper. If you click the link before your abstract is approved, the EDAS system will prompt you to submit an abstract. Do not upload your paper until you receive an email that indicates your abstract has been accepted and the EDAS system prompts you to submit a manuscript.

Paper Preparation

Authors should prepare their papers according to the formatting directions found in the Full Paper Template. (Do not alter the formatting of the paper template.) The maximum paper length is ten (10) pages. A Copyright form must be submitted with the final paper. Papers will be peer reviewed and accepted papers will be included in the proceedings. The proceedings will be available online at ScienceDirect. There are no printed proceedings.

Note that the submitted paper must be in PDF format. Some versions of PDF creation software do not create a PDF from the Word template with the correct page size dimensions (7.56" x 10.315"), but rather create an 8.5" x 11" PDF file. If you run into this problem, you can edit the distiller settings in your PDF creation software to get the right page size. For draft papers, it is not critical that the page size be correct, only that the paper length is 10 pages or less using the template.

There are three steps, two by you and one by the committee:

  1. Authors submit a draft paper (see Paper Submission)
  2. Committee reviews the paper and accepts, accepts with revisions, or rejects.
  3. Authors revise and submit an accepted final paper (see Paper Submission)

Paper Submission

Follow the same steps to submit both your draft paper and final paper. You will not be able to submit a final paper or the copyright form until your draft paper has been accepted.

There are two methods you can use to submit your paper. In the first method, you follow the instructions and links embedded in the email messages you receive at every step in the process. In the second method you log into EDAS and follow the instructions on the website.

Method 1: Follow email instructions

  1. Click the link provided in the email you received.
  2. Log into EDAS if you are prompted to do so.
  3. Verify that the paper number and title are the same as the paper you intend to upload.
  4. Make sure the authors listed in the paper are the same authors you listed when you submitted the abstract. You can confirm this by clicking on the paper number and inspecting the authors listed in the EDAS paper information table.
  5. Check the box that indicates you have confirmed the list of authors.
  6. If you would like to receive a confirmation email, make sure the send email box is checked.
  7. Browse for the PDF file on your computer.
  8. Click the “Upload PDF” button.
  9. Automated format-check software scans your manuscript for obvious errors. If the confirmation email indicates formatting errors, please correct these errors and resubmit your manuscript.
    • Note: As long as you were using the standard CSER template, you can ignore warnings about an incorrect page size. EDAS is set to accept only page sizes of A4, not the specialized page size for CSER.

Method 2: Log into EDAS

Login at http://edas.info/12479 and follow the steps below:

  1. Click the Title of the paper you wish to submit.
  2. Before uploading your file, please make any necessary corrections to your paper information in EDAS (ex. Paper Title, Abstract, Additional Authors).
  3. Next to the "Review Manuscript" Property, click the upload icon. (Authors are limited to 10 pages for each accepted paper in the proceedings.)
  4. Browse for the correct file name and upload your paper. (You can upload the following file types: Adobe PDF (.pdf)).

Copyright Form Submission

The copyright form is to be submitted on EDAS following submission of the final accepted paper. EDAS will not accept them during the review stage. Login at http://edas.info/12479 and follow the steps below:

  1. Click the Title of the paper you wish to submit.
  2. Next to the "Copyright Form" Property, click the upload icon.
  3. Browse for the correct file name and upload your form.

Organizing Sessions

Authors wishing to organize a session may do so. A minimum of three papers are required. The organizing author should have other contributors enter their abstracts according to the instructions and by the deadline above. The organizing author should then email cser2013@gatech.edu with the following information:

  1. Organizing author’s name and contact information
  2. Proposed session title
  3. List of paper titles in proposed session along with author names

Note that all papers will go through the normal review process. The conference organizers reserve the right to accept or reject the session itself (e.g., in the case where there are not enough papers to fill a session after the review process). Any papers accepted by the review process that are from a rejected session will be assigned to another session.

Paper Indexing

The conference organizers intend to have the papers from CSER 2013 indexed online at ScienceDirect, similar to CSER 2012.  To register for the conference click here.

Founded By

University of Southern California
Stevens Institute of Technology

Associated Event

SEANET Doctoral Student Workshop
March 19th, 2013

Sponsored By:
INCOSE Logo

Contact

CSER Conference Service Office
Email: cser2013@gatech.edu
Phone: 404-894-0413
Fax: 404-894-0413